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JAMB Accounting lesson note

Cash Book and Bank Reconciliation

How a cash book records cash and bank transactions, and how to reconcile it with the bank statement.

The cash book

A cash book records all cash and bank transactions in date order, often as a "two-column" cash book (one column for cash, one for bank) or "three-column" (adding a discount column). Unlike most ledger accounts, the cash book serves double duty -- it's both a book of original entry and the actual cash/bank ledger account.

Bank reconciliation

A business's cash book balance for its bank account often differs from the balance shown on the bank statement, due to timing differences -- most commonly unpresented cheques (written and deducted in the cash book, but not yet cashed by the recipient) and uncredited cheques/deposits (received and added in the cash book, but not yet cleared by the bank). A bank reconciliation statement explains these differences to confirm both records are otherwise correct.

Example 1: A cash book shows a bank balance of ₦150,000. The bank statement shows ₦180,000. There is an unpresented cheque of ₦40,000 and an uncredited deposit of ₦10,000. Reconcile the two balances.

Starting from the bank statement balance: -- matching the cash book balance, confirming the reconciliation is correct.

Key terms

Cash book
a book recording all cash and bank receipts and payments, acting as both a book of original entry and a ledger account
Bank reconciliation statement
a statement explaining the differences between the cash book's bank balance and the bank statement balance
Unpresented cheque
a cheque written and recorded in the cash book, but not yet cashed/cleared by the bank
Uncredited cheque
a cheque received and recorded in the cash book, but not yet cleared into the bank account

Practise Cash Book and Bank Reconciliation questions

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